We are a limited company registered in England and Wales under company number 05690583 and our registered address is at Priory Close, St Mary’s Gate, Lancaster LA1 1XB. The best way to contact us is by using the ‘Contact Us’ form on our Website. For the purpose of the Data Protection Act and the General Data Protection Regulations, we are the “data controller” and we have notified the Information Commissioner’s Office that we process personal data.
Information we may collect from you
We may collect, process and store information about you that is provided to us by you or collected from your visits to our website. We try to keep the information secure and up to date, and we have a policy of deleting your information if it is no longer needed.
What types of data do we process?
We process personal data about lots of different categories of people, including people who visit our website, our suppliers, people we or our staff have professional relationships with, firms of solicitors and other third parties who interact with us (either directly or through our website). Because of the nature of the services we provide, the types of data we process can be quite varied, but will usually include full names, contact details (including address and job title, email address and telephone number), and associated information provided by people who visit our website. Depending on the nature of our relationship with you, we may also process information about your business and company affiliations; identification (including copies of your passport); financial affairs; family, lifestyle and social circumstances; education and employment background; the services we provide you or your company; your preferences (including when visiting our offices); your relationship with our staff; the goods or service you or your company provide us; and your use of our website.
In some circumstances we may process special categories of personal data about you, in which case we take particular care to only process such data in accordance with the strict legal parameters. This type of data can include information about your health (including information you provide about your dietary requirements when attending meetings); racial or ethnic origin; religious or political beliefs; trade union membership; sex life or sexual orientation; genetic or biometric data; or philosophical beliefs. We may obtain such personal data from you directly and from third parties (including publicly available information). Where you are our visiting our website and providing information to us regarding a potential Employment Tribunal claim, it is your responsibility to ensure that all such information is complete in all material respects and not misleading. The accuracy and appropriateness of our advice may be affected as a consequence of your failure to do so. Where you are acting as an agent or as a trustee, you agree to advise your principal or the beneficiary of the trust that their personal information will be dealt with on these terms.
Unless you inform us otherwise, by disclosing any personal information to us about the principal or the beneficiary, we will assume that you have obtained consent for the use of such information on these terms.
What do we do with your data?
We process personal data for the purpose of providing your details to firms of solicitors and also for our own general business purposes including (without limitation):
- fraud prevention, anti-money laundering, anti-bribery and for the prevention or detection of crime;
- assessing whether users of our website who provide their details to us have a potentially viable Employment Tribunal claim;
- ensuring the safety and security of our people and premises;
- disclosures to our auditors, our own legal and other professional advisors, our insurers and insurance brokers;
- managing our business performance, enhancing the experience of people visiting our website, conducting specific tests on our existing or new systems, networks, applications or software, and general improvement of our services;
- advertising, marketing and public relations.
What basis do we have for processing your data?
We will only process your personal data where we have a lawful basis for doing so. In general, our lawful basis will be one or more of the following:
- that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering a contract (although please note that we do not enter into any contracts with users of this website);
- that the processing is necessary for compliance with our legal obligations;
- that the processing is necessary for the purposes of pursuing our legitimate interests (this includes carrying out the business of providing services to users of our website and pursuing our general business interests).
In addition, in some circumstances we may process personal data on the basis that you have provided your express consent, for example, through you providing to us special categories of personal data about you, such as data about your racial or ethnic origin, political opinions, religious beliefs or data concerning your health. Please note that you have the right to withdraw any such consent, which you can do by getting in touch with us using the contact details below.
If you fail to provide personal information
If you fail to provide certain information when you provide information to us, we will not be able to fully perform our legal obligations or provide you with an accurate initial assessment.
Change of purpose
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated or new purpose, we will notify you and we will explain the legal basis which allows us to do so.
How we use particularly sensitive personal information
Special categories of particularly sensitive personal information require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal information. We will, if necessary, process special categories of personal information where we need to carry out our legal obligations or provide services in line with our data protection policy.
Do we need your consent?
Automated decision making
Automated decision making takes place when an electronic system uses personal information to make a decision without human intervention, such as to provide you with an initial assessment as to whether you have a case which meets our viability criteria. We are allowed to use automated decision making as it is necessary to perform services to you or with your explicit consent. We will only make automatic decisions in relation to you which may have a significant impact on you where we have a lawful basis for doing so and we have notified you. If we do make an automated decision, you have the right to obtain human intervention, to express your point of view, to obtain an explanation for the decision and to contest the decision by contacting us at firstname.lastname@example.org.
Who do we share your data with?
In providing services to people who visit our website and provide information to us, and in complying with our legal obligations, we may share the personal data that we obtain about you, insofar as we are permitted by law to do so, with the following third parties:
- Members of Unfair Dismissal Direct Limited
- Third parties involved in any matter, including (without limitation) firms of solicitors and other third parties involved in a matter;
- Suppliers and service providers used by us in providing services, details of which can be made available on request, including (without limitation) postal services, document storage facilities, front of house teams and IT service providers such as cloud providers of software as a service, data room providers and providers of our IT servers;
- Financial organisations, debt collection, credit reference and tracing agencies;
- Our auditors, our own legal and other professional advisors, our insurers and insurance brokers;
- Government agencies, regulators and other authorities (including (without limitation) the Information Commissioner and Ombudsmen); and
- Our and your trade associations, professional bodies and business associates.
In certain circumstances your personal data may be transferred outside the European Economic Area (EEA) where Data Protection legislation may not offer the same protection as within the EEA. If you would prefer that we did not transfer your personal data outside the EEA please write to the solicitor responsible for your work.
How long do we keep your data?
We keep personal data in accordance with our internal retention procedures, which are determined in accordance with our regulatory obligations and good practice. These retention periods depend on the nature of the information (for example, we apply different retention periods to our staff information as opposed to information on our client files), and are subject to change. In general, we retain information provided to us by people who visit our website for a period of 6 years (commencing with the date of the provision of such information to us) at which point we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, in connection with any anticipated litigation). If you have any questions in this regard, or any concerns about how long we keep your information for, please contact us using the details below.
We may use your contact details to send you marketing materials, provided we are permitted to do so by law. You always have the right to unsubscribe from any marketing. If you do not wish us to process your personal data for marketing purposes or you do not wish to receive marketing e-mails or texts, please contact us email@example.com in writing as soon as possible.
What are your rights?
You have the right to lodge a complaint with the Information Commissioner in respect of our processing of your personal data. Information can be found at www.ico.org.uk. If you would like to raise your complaint with us in the first instance, please follow the Complaints Procedure on our website (a hard copy is available on request). You have rights under data protection laws to request from us access to, rectification of, or erasure of your personal data. You also have the right to request the restriction of any processing or to object to our processing of your personal data. Finally, you have the right to data portability. Please use the contact details below to exercise your rights. You can find more information about your rights at www.ico.org.uk. If you wish to exercise your right to obtain the personal data we hold about you, please contact the Data Protection Officer in writing stating what data you require. It will be helpful if you would include the words “Data Protection Act” or “Subject Access Request” in the heading of your written request.
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Cookies allow us to distinguish you from other users of our website and help us to provide you with a good experience when you browse our website and also allow us to improve our website.
- understanding what brought you to our website and what pages you visited;
- remembering you when you return to our website; and
- providing you with safe restricted access areas.
How can you contact us?
You can get in touch of us in respect of any of the members of SDM Legal Limited, and in relation to any Data Protection queries, by e-mailing us at firstname.lastname@example.org. You can also write to our Data Protection Officer (who has general oversight of our compliance with Data Protection Laws) at our registered office: Priory Close, St Mary's Gate, Lancaster, Lancashire, LA1 1XB.